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Publicity, Recruiting and Development Coordinator

The Department of Chemistry at the University of Tennessee, Knoxville invites applications for a regular, full-time Publicity, Recruiting and Development Coordinator position (staff), which includes travel to professional conferences and hosting UT departmental visits.  This position will develop, coordinate and maintain departmental and faculty websites; multiple departmental databases to be used in different contexts, such as departmental profiling of faculty, staff, students, program evaluation, and recruiting, and other communication products as needed. This position will also develop a comprehensive recruiting program for graduate studies in the Chemistry Department. The recruiter reports directly to the Head of the Department of Chemistry.  The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. The review of applications will begin March 9, 2018 and continue until the position is filled.

Duties and Responsibilities:

  • Database Development, Coordination, Maintenance
    • Background on all Faculty, Staff and students in Chemistry Department, including:
      • Faculty and Student Awards, presentations and publication lists
      • Faculty Funding of Research
      • Undergraduate and Graduate Student information: previous education, progress through system, awards, fellowships, papers published, positions after UT
    • Recruiting program development for the Department of Chemistry Graduate Program
      • Develop and execute a comprehensive plan for recruitment of graduate students including recruiting materials, activities, tracking, management and utilization of resources
      • Develop and publish the Department of Chemistry graduate brochure; prepare highlights of faculty research and other public relations material
      • Develop and publish recruiting posters for graduate and undergraduate study at UT Chemistry
      • Organize and track recruiting seminar trips by faculty to feeder and prospective feeder schools.  Prepare and distribute recruiting trip materials to faculty recruiters.  Collect and review faculty recruiting trip reports and make follow-up contact with potential recruits
      • Develop, update and maintain a list of feeder schools for recruitment.  Track the number of recruits from feeder schools to assess value and magnitude of continued efforts
      • Initiate and manage electronic and postal correspondence to feeder schools
      • Develop a yearly plan for participation in graduate school fairs at national, regional and minority student conferences. Coordinate recruiting efforts at each conference, including planning, attendance, booth, and follow up communications with potential recruits.  Attend personally and lead recruiting efforts at each.
      • Plan and execute annual graduate recruiting (graduate visitation) weekend or individual campus visits for students to learn more about our program.  Be the primary point of contact with attendees, coordinating local arrangements and activities on campus.  Work closely with departmental recruiting committee to establish faculty and student contacts for visiting student.  Organize group activities for the research weekend.
      • Produce recruiting videos that highlight research groups and high-profile activities, facilities, and capabilities in the Department.
      • Ensures that recruiting efforts are developed and implemented so that the budget discussed and developed in consultation with the department head is not exceeded. Assists department in developing requests for additional funding from the College and Graduate School for recruiting efforts.
    • Development and General
      • Develop bi-annual departmental newsletter, including editing content and consulting with the College Communications Office to insure compliance with branding and other University publishing requirements
      • Develop quarterly e-newsletter, including editing content and consulting with the College Communications Office to insure compliance with branding and other University publishing requirements
      • Develop and maintain alumni contacts
      • Assist in Webcasting of Departmental seminars (archiving)
      • Assist in drafting donor thank you letters and send donor gifts
      • Assist in Board of Visitors Related Matters
    • Communication and Public Relations
      • Design, develop and maintain departmental, faculty and student organization websites.
      • Produce instructional and recruiting videos
      • Develop and maintain other communication pieces as needed.

All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone 865-974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.


Qualifications / Minimum Requirements:

Education: Bachelor’s in chemistry, or related sciences, or communications.
Required Experience: Bachelor’s in chemistry, or related sciences, or communications.  Must have experience in database programming in Microsoft Access (or FoxPro or Paradox), Window operating systems, word processing, web page construction.
Preferred Experience: Bachelor’s in chemistry, or related sciences, or communications. 2 years laboratory experience in chemistry or related science fields.

Job Skills:
• experience with word processing (MSword)

• spreadsheets (Excel)

• Database (Access; FoxPro, Paradox)

• presentation (PowerPoint),

• website (HTML, Drupal, WordPress or other CMS) or similar programs

• Must have excellent interpersonal skills and be able to work and communicate effectively with a wide range of people, including faculty, students, support staff in the department and at UT, alumni, and students and contacts at other universities as well

• Must have the ability to travel and represent the department at various conferences and school career fairs

Applicants must apply through the UT HR website:
For full consideration, your online application should include cover letter, resume, and names with contact information for three references.
Job  Coordinator I

Primary Location  US-Tennessee-knoxville

Organization  Chemistry

Schedule  Full-time

Campus/Institute  Knoxville

Posting Date